Introduction
The Danish Refugee Council (DRC) is an international Danish non-governmental organization that promotes and supports sustainable solutions to the problems faced by refugees and internally displaced people around the world. The DRC operates in more than 30 conflict territories around the world, helping displaced people by offering shelter, food, income-generating activities and a wide range of other forms of assistance. It is of utmost importance that the DRC works in accordance with the DRC Quality and Responsibility Management System and national legislation. Smooth, reliable and efficient operational systems are prerequisites for the DRC to maintain its position as a reliable and trustworthy partner for our donors and a responsible organization for our beneficiaries.
Background
The Danish Refugee Council (DRC) has been present in Nigeria since 2015 and has worked in 33 local government areas (LGAs) in the Abyssinian Gulf states. The DRC provides life-saving assistance and protection to vulnerable and conflict-affected populations, including internally displaced persons, returnees and host communities in the areas of armed violence reduction, livelihoods, food and nutrition security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH).
The operating environment in North-East Nigeria remains challenging, as the ongoing conflict hinders access of conflict-affected communities to the limited basic services available, as well as DRC and other humanitarian access to affected people.
Overall purpose of the position:
Under the supervision of the Finance Team Leader, the Finance Manager Maiduguri, assisted by a Finance Assistant, will oversee the day-to-day financial management and accounting of the Maiduguri base. The Finance Manager will assist the Finance Team Leader in the overall financial monitoring and capacity building of the Maiduguri office and partners and will practice a rigorous financial control mechanism and record keeping system. He/she will ensure that financial procedures, policies and requirements are implemented in accordance with DRC and donor guidelines and contribute to the achievement of DRC’s objectives and vision. Responsibilities and Duties:
Cash management in the office.
Prepare bank transfer instructions for payment to suppliers on time for the Maiduguri office. Manage cash and safes for cash payments in the office and in the field as required (this is not a primary function). Ensuring good relations with all relevant stakeholders (all sectors, banks, etc.)
Update the ERP-Dynamics system correctly on a daily basis
Ensure accurate recording of all bank transactions and monitor timely returns of income and expenditure by the program team and ensure accurate data entry into Dynamics. Manage daily operations around the DRC comprehensive accounting system and donor requirements and ensure that data or records are always updated in Dynamics. Always follow finance and purchasing guidelines during each transaction by meeting the thresholds. Verify the justification of operational expenses before making payment and ensure that payment is made within a reasonable time. Verify and control elements of accounting software packages, including consistency between Dynamics cash and receipts books, physical accounts and balances;
Support monthly accounting close. Stamp monthly receipts with donor stamp and/or “paid” stamp as appropriate. Ensure that correct financial documentation is attached to Dynamics ERP during each transaction for the Maiduguri office. Supports monthly general ledger cleanup in Dynamics ERP as required by supervisor.
Responsibility 3: Core Financial Assets and Liabilities Management
Records all assets and liabilities in Dynamics ERP system on a daily basis. Assists FTL in tracking all cash advances and ensuring they are properly settled in Dynamics. Withdraws cash from bank to office as incoming cashier whenever required. Ensures compliance and security of all financial assets. Responsibility 4: Tax Deduction and Timely Payment
Ensure that network rates are correctly calculated, recorded in Dynamics system and paid monthly. Delegation Function
Ensure monthly payment of statutory contributions and staff rates and ensure that all invoices are collected and filed. Collect tax clearance certificate or credit notes when payment is made. Prepare WHT invoice (using new invoice template) for each vendor for subsequent submission to vendors.
Responsibility 5: Filing and audit management in Maiduguri,
Ensure that all supporting documents are attached for the transaction in Dynamics. Ensure that all supporting documents (hard copies) are scanned and stored in Finance SharePoint, hard drive, etc. Participate in the preparation/execution of audits (compilation of audit requirements) as required. Provide feedback and improve internal controls to meet audit requirements; participate in the provision of data and information during the audit process; immediately report irregular expenses to the Finance Team Leader, as applicable.
reserves the right to recruit a candidate who matches the required profile before the deadline above
However, all candidates should note that the DRC cannot offer an international employment contract to a citizen of a particular country (in this specific case, Nigeria)
Deadline: Applications close on 31 December 2024 at midnight (GMT).
Click: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=172846&DepartmentId=19049&MediaId=5&SkipAdvertisement=true
Note: Applications will be reviewed on a case-by-case basis, so a candidate who closely meets the requirements may be selected before the deadline above. Only shortlisted candidates will be invited. For general information about the Danish Refugee Council, visit: www.drc.dk